The document submitted for recording must be an original document and not a copy.
The first page of a document must provide sufficient space for the recording certificate which measures approximately 3"(w) x 1.50"(h). Please note: If sufficient space is not available on your document, you will need to add one of the recording cover sheets with the the required space provided. Adding a coversheet that meets ORS 205.234 requirements will also add $5 to the recording cost of the document.
Conditions for instruments to be recorded (ORS 205.232)
- The weight of the paper must be not less than 20 pound opaque paper.
- The paper must not be larger than 14" long and 8 1/2" wide.
- The printed or written text must be black and at least 10-point type or larger.
Recording Legibility Requirements
In accordance with state laws, all recorded documents must be sufficiently legible to reproduce a readable photographic record. All documents are permanent record and must meet standards for creating permanent records.
Any document that contains text not sufficiently legible to reproduce a readable photographic record will be returned without being recorded. Example: Faxed or copied documents, even with original signatures, often do not meet this requirement.
Legal Descriptions
Documents requiring legal descriptions of subject real property must meet the standards set forth in ORS 93.600.
A legal description is not a tax lot number or street address.
Acceptable legal descriptions are:
- A subdivision name with lot and block
- A metes and bounds description (township, range & section)
- Partition plat recording and parcel number
- Reference to a recording number or book and page of any previously recorded Coos County public record where the description may be found
